Draft: awaiting approval

This page explains what we do with the personal information that we collect from members and attenders of Abingdon Local Quaker Meeting. The key things to know are: 1) we collect only the personal information that we need, 2) we ensure that it is kept securely, and 3) we store it only for as long as we have a reason to keep it.

What personal information we collect

We collect personal information with individuals’ agreement as follows:

In digital format

Email addresses of:

• Subscribers to our mailing list abingdon-quakers@googlegroups.com and/or other mailing lists that we maintain for smaller groups within the Meeting
• The mailing list of recipients of our monthly newsletter
• Post-holders in the Meeting who receive mail sent to addresses in the format post-title@abingdonquakers.org.uk via the domain email forwarding service

On paper

Abingdon Quaker Meeting publishes a printed booklet listing the contact details of members, attenders and associated people, normally each March. Depending on your stated personal preference, the list may show:

• Your name
• Family members, including children’s dates of birth
• Address
• Telephone number
• Email address

You can control how much, or how little, of your personal information is included in the contact list when your details are first added to it, and each time the list is reprinted.

Note that adult family members who are named are asked to give their written consent, in compliance with the GDPR.

What we do with your personal information

We use your personal information solely for the purpose of running the Meeting.

A notice on the title page of the contact list stipulates that the list is for the exclusive use of members and attenders of Abingdon Meeting, and that it is not to be used by another other individual or body, Quaker or otherwise.

Where your personal information is stored

Your personal information may be stored as follows (links are to the privacy policies of the respective organisations):

abingdon-quakers and other mailing lists on Google Groups: Google. The servers may lie outside the European Economic Area; however, Google has been certified under the EU-US Privacy Shield.

Email addresses linked to the forwarding service at abingdonquakers.org.uk: Broadband Cloud Solutions Ltd (BCS).

Electronic original of the contact list: the file is stored securely on the personal computer of the member who has been formally appointed by the Meeting to maintain membership information.

How long we keep your information

We keep your personal information for as long as you wish to be associated with Abingdon Local Quaker Meeting.

Recipients of the contact list are instructed to shred or otherwise securely dispose of the list when it is no longer needed (e.g. when superseded by an updated list).

Amending or deleting your personal information

If you wish to amend your personal information on the contact list, send an email to abingdonquakers@gmail.com.

If you wish to leave the abingdon-quakers mailing list, send a blank email to abingdon-quakers+unsubscribe@googlegroups.com. This link can also be found at the bottom of each email sent from the group. The same holds true for any of the Meeting’s other mailing lists on Google Groups to which you may be subscribed.

If you no longer wish to receive the newsletter, send an email to newsletter@abingdonquakers.org.uk.